WE’RE HIRING | ADMINISTRATOR & ASSISTANT TO THE DIRECTOR

The Centre for the Less Good Idea, based in Maboneng, Johannesburg, is putting out a call for two full-time positions — ADMINISTRATOR and ASSISTANT TO THE DIRECTOR.

These roles carry a strong focus on administration, planning, organisation and communications.

The closing date for applications is 12h00 on 12 December 2024.

Please send applications to lessgoodidea@gmail.com with the subject line of either: Application | Administrator OR Application | Assistant to the Director, depending on the position you are applying for. 

The positions will be Johannesburg-based and will likely begin in mid-February 2025. The salary and structure of each position will be negotiated with the successful applicants. 

Applications must include: 

• A detailed Curriculum Vitae 

• A letter of motivation (maximum 1-page) 

• 2 letters of recommendation  

Responsibilities include, but are not limited to:

ADMINISTRATOR

• Updating organisation’s database 

• Tracking proposals and possible engagements and responding to organisational emails

• Collating and processing applications 

• Communication with programme applicants and participants 

• Management of booking systems for SO monthly programmes 

• Management of selected SO monthly programmes 

• General monitoring of all organisational programming 

• Collating artist information

• Assisting with all internal and external communications: 

  • Taking minutes during meetings and creating action lists 

  • Liaising with internal and external organisational teams, local and international artists, and partnering organisations 

  • Scheduling: tracking and updating organisational calendar, assisting in scheduling meetings and monitoring weekly schedules for organisational team 

  • Bookkeeping 

• Archiving of all organisational print materials 

• Assisting with travel logistics

• Assisting with visa application processes

• Management of office logistics 

• Guest liaising

ASSISTANT TO THE DIRECTOR

• Assisting with internal and external communications: 

  • Taking minutes during meetings and creating action lists 

  • Schedule meetings, manage calendar and travel bookings 

  • Liaising with international inviting organisations, international producers and individual artists 

  • Transcription of voice notes, editing of recorded meetings and follow-up research towards academic texts and publications

• Tracking and monitoring of project statuses 

• Writing proposals and project summaries

• Collaborating on plotting international tour footprints and production needs

• Collaborating on budget forecasts and company management needs 

• Patronage relations and reporting 

REQUIREMENTS FOR BOTH POSITIONS

• Proficiency in MS Word, Excel, Powerpoint/Keynote, Google Docs & Dropbox

• Minimum of 3 years work experience 

• Ability to work collaboratively 

• Must have their own working laptop and cellphone 

• Excellent writing, communication and organisational skills 

• Self-motivated, enthusiastic and passionate about the Arts with a good knowledge of  contemporary arts across the disciplines